If you have got an interview for an Administrative Assistant coming up then start by doing your research thoroughly into the role and the company. Start by looking at your skills and how your experience matches up to the job role/job description that the company are looking for someone to do.
Then once you are confident that you can do the role well then you can focus on the company itself and what you know about them and research this well as it shows that you have taken a good interest into their business. You are bound to be asked questions about the company, what you know etc so it is important to be able to answer this confidently when you are asked.
An Administrative Assistant is a very organised and thorough person who is able to multi task and juggle many different roles at once. This role could be combined with a reception type role where you are meeting and greeting visitors into the business so you will need to have a confident nature and excellent communication skills.
Administrative Assistant Interview Questions
You could be asked questions such as below during your interview so it is key to think ahead:
- How competent are you on Microsoft Office packages?
- How much working knowledge do you have of Excel?
- How confident are you on the Telephone? Tell me about some calls that you have made in a professional capacity in the past?
- Why should we hire you?
- Tell me about yourself
- What makes you better candidate than others?
- What motivates you?
- How would your previous Manager describe your work attitude?
- What projects and work have you been used to using on Word and Power point, please give examples?
- Why do you think you are the right person for this position?
- How do you deal with a difficult client?
- Have you taken notes/minutes during a meeting and what kind of meetings?
- Where do you see your role in terms of an office structure?
- How do you keep information private and confidential from your colleagues?
- Describe a situation where you worked under pressure
- Example of problem solving in previous jobs whereby you got to the bottom of the problem quickly
- How well do you perform under pressure
- What is your experience in dealing with confidential documents?
- Can you describe a time when you have to work in a multi-disciplinary team?
- What is your weakness?
- What are your strengths?
- Why do you want to work with us?
- Describe a time when you worked with difficult people
- Do you know what your typing speed is?
- How would you go about stocking up on stationery for the office?
- How would your previous Manager or colleagues describe your communication skills?
Because this is a mixed role and you could be party to a lot of information in this role, your interviewer will be keen to know that they can trust you with sensitive business information and that you will not be telling half of the office what you have seen and been involved in.
During your interview you will need to demonstrate your good communication skills so it would be useful to think of examples of when you have to use these skills in a business sense.