How to Write a Thank You Letter After a Job Interview

Writing a thank you letter, or thank you email after an employment interview is basically indispensable. Practically, some employers imagine less of those interviewees who decline to follow up promptly. Plan to send out your thank you letters or thank you notes as soon as possible (rather within twenty-four hours) after your interview.

Customize Your Thank You Letters

Like any piece of writing, it is best to keep your audience in mind. Address their issues and concerns. In general, typed (paper or email) thank you letters are recommended.

Just the same, some surveys indicate that hiring managers like handwritten thank notes, too. So, reflect on the “personality” of the organization and the rapport you felt during your interviews. If your interview was a considerably informal process and/or you achieved a direct rapport with your interviewer, a handwritten note is fine. When you’re not sure what to write, review thank you letter samples and follow up letter samples to get ideas. You can also use a thank you letter template as a guide when writing your letters.

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Besides thanking the person you talked with, the thank you letter reinforces the fact that you want the job. Note: Even if you do not wish for the job, write a thank you letter deferentially withdrawing your application because you never know what the future holds so why burn your bridges?

View Your Thank You Letters as Sales Letters

You can also view your thank you letters as follow-up “sales” letters. That is to say, you can restate why you wish for the job, what your qualifications are, how you might make considerable contributions, and so on. This thank you letter is also the precise chance to discuss anything of importance that your interviewer neglected to ask or that you neglected to answer as completely, or as well, as you would have liked.

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Group Thank You Letters

What if you were a whole day being interviewed (and taken to lunch) with many people? Are individual thank you notes appropriate or should you write a “group” letter? Choose your approach based on what you consider will be most in keeping with the “personality” of the organization. Also, view whether the interviews had very much in common with one another. If there was an ample deal of similarity (i.e., shared concerns mutually voiced by your interviewers), perhaps a “group” letter will suffice. The best would be to take the extra time and send an individual thank you letter to everyone you met with.

Lunch or Dinner Interviews

When dining and interviewing be sure to thank everyone you spend time with, both for the meal and for taking the time to discuss the position and the company with you.

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Writing a thank you letter after a job interview has vital importance! Truly, some employers think less of those interviewees who fail to follow up promptly. Here’s information on writing thank you letters plus thank you letter samples.

Sending Thank You Letters

Plan to send out your thank you letters or thank you notes as soon as possible (rather within 24 hours) after your interviews. If time is of the essence, it’s appropriate to send an email thank you letter.

Thank You Letter Samples

Here are thank you letter samples applicable to a variety of employment-related situations. Take some time to edit the thank you letter you choose, so it reflects your personality and your interest in the new job.


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