Can a friend be an authorized representative for I-9?

An authorized representative can be anyone – even a friend or family member of a new hire – who reviews a new hire's Form I-9 documents in-person and signs Section 2 of the Form I-9 on behalf of the employer.

Can a spouse act as an authorized representative for I-9?

Any person can act as an “authorized representative” on behalf of an employer but it comes down to the perception of credibility and trustworthiness of an “acceptable” or “bona fide” representative. In reality, many employers have had no choice but to use a friend, neighbor or spouse.

Does an I-9 need to be signed in person?

Since it must be done in person, employers essentially have two options for verifying I-9 documents for remote employees: Designate an authorized representative to inspect the documents for remote employees. Use a notary public.

Who is authorized to complete Section 2 of the Form I-9?

Employers must complete and sign Section 2 of Form I-9, Employment Eligibility Verification, within 3 business days of the date of hire of their employee (the hire date means the first day of work for pay). For example, if your employee began work for pay on Monday, you must complete Section 2 by Thursday of that week.

Can a family member verify your I-9?

"Under the circumstances raised by COVID-19, USCIS will consider 'any person' even to include a family or household member," said Diane Butler, an attorney in the Seattle office of Davis Wright. "The employer must take steps to ensure that the person understands the obligation and takes the responsibility seriously."

How to fill out an I-9 Form | HR Coaching | Authorized Rep

Who can do I-9 verification?

Employers may designate an authorized representative to fill out Forms I-9 on behalf of their company, including personnel officers, foremen, agents or notary public.

Why do I need an authorized representative for I-9?

An authorized representative can be any person you designate to complete and sign Form I-9 on your behalf. You are liable for any violations in connection with the form or the verification process, including any violations of the employer sanctions laws committed by the person designated to act on your behalf.

Can you do I-9 verification remotely?

As previously reported, since the beginning of the COVID-19 pandemic, USCIS has allowed employers to remotely review — by Zoom, video chat, facetime, fax, or other electronic means — the identity and work-authorization documents that are necessary for workers' Forms I-9, during the hiring and reverification process.

What is issuing authority on I-9 form?

The issuing authority is the specific entity that issued the document or receipt, including state agency and enter the state as part of the issuing authority. If you are using the computer, select the issuing authority form the drop-down menu.

Does Form I-9 need to be notarized?

The Form I-9 does NOT require a notarial act, therefore you must NOT affix your notarial seal impression on it. You are signing the form in the capacity of Authorized Representative of the verifying employer, so we recommend that you indicate “Authorized Representative” as your title, not “Notary Public.”

How do I get an I-9 verifier?

Can I 9s be completed virtually?

U.S. Immigration and Customs Enforcement (ICE) has extended its temporary policy allowing employers to inspect Form I-9 documents virtually through April 30, 2022. The policy was first issued in March 2020 due to the COVID-19 pandemic and it has been extended 12 times.

Can I use DocuSign for I-9?

Once you've done that you can go into your DocuSign account, go to Templates, and click New > Upload Template. You then give it the json file you downloaded above, and it creates a template with a working w-4 and i-9 form.

Who is authorized representative?

Someone who you choose to act on your behalf with the Marketplace, like a family member or other trusted person. Some authorized representatives may have legal authority to act on your behalf.

What happens if I-9 is not completed in 3 days?

If the new hire does not present acceptable identification documents by the end of three business days after the first day of work for pay, you may terminate the employee for failing to complete the I-9 form.

Is there a new I-9 form for 2021?

This temporary guidance was set to expire May 31, 2021. Because of ongoing precautions related to COVID-19, DHS has extended the Form I-9 requirement flexibilities from June 1 to August 31, 2021.

Who is an issuing authority?

Issuing authority refers to any government agency or office that has the power to issue a specific official document. For example, in the United States, birth certificates are issued by the office of vital records from the state in which the individual was born.

What should I write in issuing authority?

Issuing Authority

Voter's Registration Card County or territory from which the voter registration card was issued (Ex: Puerto Rico) U.S. Military Card or Draft Record Military Branch from which the Military Card or Draft Record was issued (Ex: Navy, Marines, Army, etc.)

What does family name mean on I-9?

Employees must enter their full legal name and other last names that they have used in the past or present (such as a maiden name) if any. Employees with two last names (family names) must include both in the Last Name field. If your employee's name includes a hyphen or apostrophe, include it.

How do I verify I-9 for remote employees?

As part of the I-9 verification process, new hires fill out Section 1 of the I-9 and present appropriate documents to the employer to affirm their identity and prove employment eligibility. Employers must then evaluate whether the documents presented to them appear genuine and relate to the employee.

What is a remote I-9 verifier?

Remote I-9 allows your hires to select a third party (friend, family member, roommate, etc.) to review their documents and complete Section 2 of their I-9. This means there's no need for new employees to come into a corporate office or visit an authorized I-9 Agent.

Do you need work authorization to work remotely?

As long as your foreign employee works remotely form their own country, there is no need for a work visa either. However, if you were to bring them to the US either for training or an extended stay, then they would need a business visa.

Does a Social Security card need to be signed for I-9?

Questions and Answers Form I-9 Q&A: Is an unsigned Social Security card valid? Yes. A signature on the card is not required for the card to be valid. You may accept an unsigned Social Security card as long as the card reasonably appears to be genuine and to relate to the person presenting it.

Do I-9 Forms need to be kept separate from personnel files?

I-9 forms should always be maintained separately from personnel files and retained according to the U.S. Citizenship and Immigration Services (USCIS) retention requirements: "I-9 forms should be retained for three years after the date of hire, or one year after the date employment ends—whichever is later." The Form I-9 ...

Who can use self check?

Anyone in the United States age 18 and over can use Self Check to confirm his or her own employment eligibility. After you enter the requested information, Self Check compares it with various government records to determine your work eligibility in the United States.