What is an I-9 employee?

Use Form I-9 to verify the identity and employment authorization

employment authorization

Having an Employment Authorization Document (Form I-766/EAD) is one way to prove that you are authorized to work in the United States for a specific time period. To request an EAD, you must file Form I-765, Application for Employment Authorization.

https://www.uscis.gov › employment-authorization-document

Employment Authorization Document - USCIS

of individuals hired for employment in the United States. All U.S. employers must properly complete Form I-9 for each individual they hire for employment in the United States.

Does every employee need an I-9?

You are required to complete and retain a Form I-9 for every employee you hire for employment in the United States, except for: Individuals hired on or before Nov. 6, 1986, who are continuing in their employment and have a reasonable expectation of employment at all times.

What is the point of an I-9?

What is the Form I-9? The U.S. Citizenship and Immigration Services (USCIS), an agency of the Department of Homeland Security, requires the completion of the Form I-9, Employment Eligibility Verification to establish that an employee is eligible to work in the United States.

Who is authorized to fill out an I-9?

Employers may designate an authorized representative to fill out Forms I-9 on behalf of their company, including personnel officers, foremen, agents or notary public.

Does I-9 mean self employment?

If you are self-employed, you do not need to complete Form I-9 on your own behalf unless you are an employee of a separate business entity, such as a corporation or partnership. In that case, you and any other employees must complete Form I-9.

5 Most Common Questions Regarding I-9 Forms

What does an employer do with an I-9?

Within the I-9 verification process, the employer has to examine the employment eligibility and identity documents an employee presents in order to determine whether they appear to be genuine and record the document information on the Form I-9.

Do employees have to fill out a new I-9 every year?

Employees rehired three years after you originally completed their Form I-9 must complete a new Form I-9.

Does I-9 have to be completed in person?

Both employees and employers (or authorized representatives of the employer) must complete the form. The employee must attest to his authorization to work in the United States and must present his employer with acceptable documents (ordinarily in-person) evidencing identity and employment authorization.

How do I verify I-9 for remote employees?

As part of the I-9 verification process, new hires fill out Section 1 of the I-9 and present appropriate documents to the employer to affirm their identity and prove employment eligibility. Employers must then evaluate whether the documents presented to them appear genuine and relate to the employee.

What are the two primary purposes of an I-9 form?

The I-9 serves two primary purposes. It verifies each employee's identity and eligibility to work in the United States. U.S. law requires employers to fill out I-9s for each employee. That goes for U.S. citizens and noncitizens.

How do I get my I-9?

To order USCIS forms, you can download them from our website at www.uscis.gov/forms or call our toll-free number at 1-800-870-3676. You can obtain information about Form I-9 from our website at www.uscis.gov or by calling 1-888-464-4218.

What is the employer's requirement in employee documentation for the I-9?

The employer must complete Section 2 of Form I-9 by the end of the third business day, or within 72 hours after employment commences, even if the employee is not scheduled to work for some or all of that period.

What if an employee never completed an I-9?

Failure to comply with I-9 verification and document retention requirements could result in a penalty. Most recently, the minimum penalty for a first offense is $252 per I-9; the maximum penalty is $2,507 per I-9 for a first offense.

What happens if you don't fill out an I-9?

Failing to timely complete an I-9 for employee or doing a really bad job of it can result in fines of $110 to over $1000 per employee for the first infraction. These fines impact large and small business alike.

What is the fine for not having an I-9?

The range of possible penalties is regularly increased and now stands at: For 1-9 paperwork violations in 2022, the penalties range from $252 to $2,507 for the first offense for substantive violations or uncorrected technical errors. The range is $1,161 to $2,322 for second and subsequent paperwork offenses.

What happens if I-9 is not completed in 3 days?

If the new hire does not present acceptable identification documents by the end of three business days after the first day of work for pay, you may terminate the employee for failing to complete the I-9 form.

How long is I-9 valid for?

Federal regulations state you must retain a Form I-9 for each person you hire for three years after the date of hire, or one year after the date employment ends, whichever is later.

How many days does an employee have to complete I-9?

Employers must complete and sign Section 2 of Form I-9, Employment Eligibility Verification, within 3 business days of the date of hire of their employee (the hire date means the first day of work for pay).

When hiring an employee an I-9 form must be completed quizlet?

Who must complete form I-9? You must complete Form I-9 each time you hire any person to perform labor or services in the United States in return for wages or other remuneration.

Can a friend be an authorized representative for I-9?

An authorized representative can be anyone – even a friend or family member of a new hire – who reviews a new hire's Form I-9 documents in-person and signs Section 2 of the Form I-9 on behalf of the employer.

Where do I find I-9 in workday?

Log in to Workday https://hr.cornell.edu/workday. 2. In Workday, go to the Inbox. One of your tasks will be Complete Form I-9.

Can my employer share my I-9?

Your employer will keep your completed Form I-9, but must share it with certain government agencies when requested. Officials from the Department of Homeland Security, from the Immigrant & Employee Rights Section (IER) at the Department of Justice, and from the Department of Labor may inspect an employer's Forms I-9.

Can an employee request a copy of their I-9?

6. May I accept a copy of a document from an employee? No. Employees must present original documents.

What triggers an I-9 audit?

An I-9 audit can be triggered for a number of reasons, including random samples and reporting by disgruntled employees (or ex-employees). Certain business sectors, for example food production, are especially susceptible to I-9 audits, and "silent raids" by ICE.